10 Best Marketing Project Management Software for Agencies 2025

Trying to find the best marketing project management software. Here is our list of project management tools for marketers to help them stay organized.

Project Management Software

In recent years, Marketing has been moving faster than ever, with campaigns spread across multiple platforms and strategies. Keeping up can feel overwhelming with all the juggling of multiple platforms at once. 

So staying organized isn’t just helpful—it’s a must.

That’s where marketing project management software comes in. These tools make it easier to streamline workflows, collaborate with your team, and keep everything on track. No more scrambling to meet deadlines or worrying about missed tasks—just smooth, stress-free campaign management.

In this guide, we’ve rounded up the best marketing project management software to help you stay organized, boost productivity, and make your marketing efforts more effective in 2025. Let’s dive in!

After analyzing more than 30 project management software for marketers in the agencies, we have created this list of the best marketing project management software to help you find your project management software easily. We have reviewed essential features for marketers like campaign management, content calendar management, integration, collaboration, etc.

Key Takeaways

  • Best 10 Marketing Project Management Tools for 2025: 
    • OneSuite– Best for agencies and freelancers working on multiple businesses, tracking leads, organizing invoices & documents projects.
    • Trello– Best for small to medium-sized agile marketing teams with flexible way to manage a variety of projects
    • Wrike – Best for cross-functional teams requiring advanced reporting, Gantt charts, and workload management
    • Asana – Best for managing complex projects with features like task dependencies, timelines, and team coordination.
    • Smartsheet – Best for spreadsheet-like project management with scalability, templates, and integrations. 
    • Monday.com– Best for customizable workflows, visual dashboards, and automation across industries. 
    • Zoho– Best for budget-conscious teams, offering essential project tracking, time logging, and resource management.
    • ClickUp – Best for all-in-one project management with customizable workflows, time tracking, and goal setting.
    • Basecamp – Best for teams valuing simplicity and clear communication, with message boards, task lists, and file sharing.
    • Teamwork – Best for client-focused projects with features like time tracking, billing, and client collaboration.

Must-Have Features Project Management Software for Marketers

When choosing the right marketing project management software, several factors come into play to ensure it fits your team’s needs. Here’s a detailed breakdown of the essential criteria to consider:

Campaign Management

Marketing-specific features like campaign management are a must for project management tools for marketers. Marketing campaigns involve multiple parts, including content creation, social media promotions, and paid ads. Marketers like you need a well-designed planning and tracking system to help you stay on course and optimize campaigns for maximum impact. 

Content Calendar Management

A strong Content Calendar Management system is the backbone of your successful digital marketing agency. To ensure your client satisfaction, improved workflow, internal efficiency, maintain entire content lifecycle, better results, and strengthening client relationships, marketers need content calendar management.   

Flawless integration

Marketers always need essential marketing tools like CRM systems, social media platforms, email marketing software, analytics tools, and design apps. Flawless integration ensures seamless connectivity between project management software and these essential marketing tools to manage campaigns, track performance, and collaborate with teams.

Collaboration

Collaboration in project management software enables marketing teams to work together efficiently so that you can centralize communication, file sharing, and task coordination in a single platform. Seamless  collaboration ensures that everyone of your team stays aligned, reducing miscommunication and improving efficiency.

Affordability

Cost is always a factor, but affordability means something other than compromising on quality. The ideal software should offer a balance between seamless features and cost-effectiveness. Consider tools that provide tiered pricing plans to match your budget and needs.

Task management

Marketing teams handle multiple tasks daily, from content creation to email marketing. Without a structured task management system, you and your team can miss deadlines and experience inefficiencies. Automation reduces repetitive tasks, allowing marketers to focus on strategy and creativity.

Also Read
11 Best Project Management Software for Designers in 2025

Comparison Chart of the Best Marketing Project Management Software

Project Management Software

Pricing

Best For

Limitation

Ratings

OneSuite

Freelancer: $29/month
Solopreneur: $59/month
Growing Agency: $149/month
Large Agency: $239/month

All in one place: Manage projects, track leads, organize invoices, and client portal

Still in the early development phase

⭐️5.0

Trello

Free Plan: $0
Standard: $5 per user/month
Premium: $10 per user/month
Enterprise: $17.50USD

Intuitive and beginner-friendly

Limited reporting and analytics tools

⭐️4.6

Wrike

Free
Team $10 user/ month
Business $24.80 user/ month)
Enterprise Custom Price
Pinnacle Custom Price

Offers some of the most powerful task-tracking and analysis tools

Expensive for solo users or small teams

⭐️4.5

Asana

Personal free
Starter US$10.99
Advanced US$24.99
Enterprise Custom Price
Enterprise+ Custom Price

User-friendly interface, task automation features, and the ability to track progress visually

Becomes convoluted as teams grow larger

⭐️4.5

Smartsheet

Pro Plan: $9 per user/month
Business Plan: $19 per user/month
Enterprise: Custom pricing
Advanced Work Management: Custom pricing

User-friendly interface and its features are straightforward

Limited integration options

⭐️4.6

Monday.com

Free
Basic $9 seat/month
Standard $12 seat /month
Pro $19 seat /month
Enterprise Custom price

Beginner-friendly, Customizable workflows

Per-user pricing limits incur additional costs

⭐️4.7

Zoho

Free Plan: $0
Premium: $4 per user/month
Enterprise: $9 per user/month

Plan projects, Track and manage tasks and issues with ease

Resource view can be tricky and frustrating for users used to traditional tools.

⭐️4.5

ClickUp

Free Forever Plan:$0
Unlimited: $5 per user/month
Business: $12 per user/month
Enterprise: Custom pricing

Highly customizable
all-in-one platform

Vast features can be overwhelming for new users.

⭐️4.6

Basecamp

Free: Run one project at a time.
Plus: $15/user per month
Pro Unlimited: $299/month

Ability to create client-specific projects with built-in communication features

No time tracking, lack of advanced features

⭐️4.7

Teamwork

Deliver: $10.99 /user/month
Grow: $19.99 /user/month
Scale: $54.99 /user/month
Enterprise: Custom pricing

Tracking the progress of tasks and milestones with real-time updates and alerts

Limited chart graph functionality

⭐️4.7

Best Project Management Software for Marketers in 2025

1. OneSuite

OneSuite is an all-in-one project management software for marketers that can streamlines agency management from leads to projects, clients, documents, and invoices into a single platform.

It also offers managing multiple projects, workflow automation, advanced reporting, resource planning, and collaboration tools. OneSuite payment integration (Stripe, PayPal, RazorPay, QuickPay, etc.) and document storage help businesses save time and focus on delivering excellent results to their clients.

Key Features:

  • A centralized agreement hub streamlines workflows and improves security
  • Streamline all business in one place with enhanced focus, efficiency boost, and cost-efficiency.
  • Seamless integration with design tools enhances productivity, fosters collaboration, and ensures client satisfaction.
  • Simple leads pipeline to manage list effectively.

Pros and Cons:

ProsCons
👍 Intuitive user interface👎 Still at early development phase.
👍Easy to navigate client portal👎 No forever free plan
👍 Cost-effective for agencies👎 Inability to include a logo on invoice


Pricing:

  • Freelancer: $29/month
  • Solopreneur: $59/month
  • Growing Agency: $149/month
  • Large Agency: $239/month

Also Read
10 Best Project Management Software for Agencies in 2025

2. Trello

Trello best project management software for designers

Trello is a user-friendly, kanban-style project management tool perfect for small teams and freelancers. It is one of the best project management software for startups. It helps teams visually organize projects into boards, allowing a clear overview of tasks and progress. 

Trello’s drag-and-drop interface and customizable workflows make it a favorite for teams seeking simplicity without sacrificing functionality.

Key Features:

  • Kanban boards with drag-and-drop functionality
  • Templates for common workflows and projects
  • Integration with tools like Slack, Google Drive, and Jira
  • Collaborative tools like comments, mentions, and attachments
  • Automation via Butler to streamline repetitive tasks

Pros and Cons:

ProsCons
👍 Intuitive and beginner-friendly👎 Limited reporting and analytics tools
👍 Free plan with ample features👎 Not ideal for large, complex projects
👍 Strong integration ecosystem👎 Lacks advanced features like Gantt charts


Pricing:

  • Free Plan: $0 (Free for up to 10 collaborators per Workspace)
  • Standard: $5 per user/month (If billed annually ($6 billed monthly)
  • Premium: $10 per user/month(If billed annually ($12.50 billed monthly)
  • Enterprise: $ 17.50USD (Billed annually ($210.00 annual price per user))

Also Read
10 Best Marketing Project Management Software for Agencies 2025

3. Wrike

Wrike is a project management software tailored to marketers by offering proofing tools, project tracking, and real-time analytics.  

It streamlines workflows, enables real-time collaboration, and simplifies feedback cycles, making it beneficial for agencies or designer teams managing client projects.

With Wrike’s mobile app, you can manage work from anywhere, giving you and your team the flexibility to stay productive on the go.

Key Features:

  • Task prioritization and assignment
  • Gantt charts, calendars, and workload views
  • Custom dashboards and real-time reporting
  • Integrations with over 400 tools
  • Advanced resource and budget management

Pros and Cons:

ProsCons
👍 Ideal for complex workflows👎 Higher cost compared to similar tools
👍 Robust analytics and reporting👎 Can feel overwhelming for small teams
👍 Extensive integration👎 Limited features in the free plan


Pricing:

  • Free Plan: $0 (basic features)
  • Team: $10 user/ month
  • Business: $24.80 per user/month (Team plan features)
  • Enterprise: Custom pricing (Business plan features)
  • Pinnacle: Custom pricing (Enterprise plan features)

Read More
Best 10 Project Management Software with Invoicing in 2025

4. Asana

Asana simplifies project management by offering an intuitive interface and powerful organizational tools for marketers. It’s great for teams that need clear task assignments, tracking, and collaboration. This way, Asana connects work to goals, helping teams stay organized and focused. 

With built-in AI, Asana automates workflows and its flexibel for across departments, from marketing to IT and product development. The platform integrates with over 300 tools and ensures enterprise-grade security, making it a scalable solution for companies of any size

Key Features:

  • Task and project tracking with deadlines
  • Timelines, kanban boards, and list views
  • Workflow automation for repetitive tasks
  • Integrations with Slack, Google Drive, and Microsoft Teams
  • Milestone and goal tracking

Pros and Cons:

ProsCons
👍 Easy to use and visually appealing 👎 Limited advanced reporting tools
👍 Strong free plan for small teams👎 Lacks time-tracking capabilities
👍 Excellent collaboration features👎 Can get expensive for large teams


Pricing:

  • Personal: $0 (for individuals and small teams)
  • Starter: $10.99 per user/month
  • Advanced: $24.99 per user/month

Read More
10 Best Time Tracking Software for Agencies in 2025

5. Smartsheet

Smartsheet combines spreadsheet-like functionality with robust project management tools, making it great for teams familiar with Excel. With integrations for popular tools, it adapts to your needs and scales as your business grows, making it ideal for both small projects and large initiatives.

It also offers flexible solutions to manage projects, programs, and processes at scale, helping businesses easily track plans, resources, and schedules. Smartsheet’s user-friendly interface and customizable views and workflows accelerate project delivery while ensuring consistency and security. 

Key Features:

  • Spreadsheet-style project tracking
  • Gantt charts, reports, and dashboards
  • Workflow automation
  • Resource management and budgeting
  • Integration with Microsoft 365, Google Workspace, and more

Pros and Cons:

ProsCons
👍 Familiar spreadsheet interface👎 Steeper learning curve for new users
👍 Strong free plan for small teams👎 Higher pricing tiers lack flexibility
👍 Excellent collaboration features👎 Limited customization options


Pricing:

  • Pro Plan: $9 per user/month
  • Business Plan: $19 per user/month (Most Popular)
  • Enterprise: Custom pricing
  • Advanced Work Management: Custom pricing ( Best value for organizations aiming to manage large-scale portfolios)

6. Monday.com

Monday.com offers a visually appealing and customizable project management solution. It works for businesses of all sizes, providing tools for collaboration, workflow automation, and reporting. 225,000+ customers worldwide rely on monday.com.

It also offers customizable solutions for tasks like resource management, sales pipelines, and client projects, all with a simple drag-and-drop interface.  The platform integrates with tools and uses AI and automation to streamline repetitive tasks, boosting productivity. 

Key Features:

  • Customizable workflows and dashboards
  • Automation for repetitive tasks
  • Multiple project views: Gantt, kanban, and timeline
  • Integration with 40+ tools like Slack and Zoom
  • Time tracking and resource management

Pros and Cons:

ProsCons
👍 Highly flexible and intuitive👎 Can get expensive for advanced features
👍 Strong visualization option👎 Limited free plan features
👍 Great for team collaboration👎 Reporting features need improvement

Pricing:

  • Free Plan: $0 (up to 2 users)
  • Basic: $9 per user/month (Total $90/ month Billed annually)
  • Standard: $12 per user/month (Total $120 / month Billed annually)
  • Pro: $19 per user/month (Total $190 / month Billed annually)
  • Enterprise: Custom pricing

7. Zoho

Zoho offers a feature-rich platform for managing tasks, schedules, and budgets. Its affordability makes it ideal for small to medium-sized businesses. Its Gantt charts help visualize tasks, track progress, and manage dependencies to keep projects on schedule. 

With features like timesheets for easy time tracking, automation for repetitive tasks, seamless integrations, Accessible via mobile, etc. Zoho Projects offers flexibility and efficiency at an affordable price. 

Key Features:

  • Task and milestone tracking
  • Time tracking and invoicing
  • Gantt charts and kanban boards
  • Resource utilization reports
  • Integration with other Zoho apps and third-party tools

Pros and Cons:

ProsCons
👍 Affordable and scalable👎 Limited advanced features
👍 Strong integrations with Zoho ecosystem👎 UI can feel outdated
👍 Comprehensive free plan👎 Lacks robust analytics tools

Pricing:

  • Free Plan: $0 (up to 5 users)
  • Premium: $4 per user/month billed annually
  • Enterprise: $9 per user/month billed annually

8. ClickUp

ClickUp is a versatile project management platform offering an all-in-one solution for teams of all sizes. Its robust features, such as customizable workflows and comprehensive reporting, make it ideal for managing complex projects.

ClickUp’s flexibility lets teams tailor the platform to suit their specific needs, whether for task management, goal tracking, or document collaboration.

Key Features:

  • Task and project management with customizable views
  • Built-in time tracking and goal setting
  • Automation to reduce repetitive tasks
  • Integrations with over 1,000 tools
  • Gantt charts and workload views

Pros and Cons:

ProsCons
👍 Highly customizable👎 Steep learning curve for beginners
👍 Free plan with extensive features👎 Advanced features may overwhelm smaller teams
👍 All-in-one platform for project management👎 Mobile app requires improvement

Pricing:

  • Free Forever Plan: $0 (unlimited users, limited storage)
  • Unlimited: $5 per user/month (billed per user per month)
  • Business: $12 per user/month (billed per user per month) Best for mid-sized teams
  • Enterprise: Custom pricing

9. Basecamp

Basecamp is a straightforward project management tool focusing on communication and task tracking. Its simplicity makes it a great choice for small teams. It brings all work into one platform and makes it seamless for digital agencies to manage their clients, employees, tasks, and more. 

Key Features:

  • Message boards and group chat
  • To-do lists and project templates
  • File sharing and document storage
  • Hill Charts for tracking progress

Pros and Cons:

ProsCons
👍 Simplistic and easy to use👎 Lacks advanced project views like Gantt charts
👍 Affordable flat-rate pricing👎 Limited reporting features
👍 Strong communication tools👎 No time tracking


Pricing:

  • Free: Run one project at a time.
  • Plus: $15/user per month (Ideal for freelancers, startups, and smaller teams)
  • Pro Unlimited: $299/month billed annually (the best fit for fast-growing businesses)

10. Teamwork

Teamwork is a comprehensive project management tool for agencies and client-based businesses. Its client management features set it apart. Teamwork also offers strong collaboration tools, time tracking, and advanced reporting features. Teamwork’s ability to handle complex workflows or manage multiple clients simultaneously makes it a great choice for agencies. 

Key Features:

  • Task management with time tracking
  • Gantt charts and milestones
  • Client billing and invoicing tools
  • Collaboration tools like comments and file-sharing
  • Integration with 50+ apps

Pros and Cons:

Pros and Cons:

ProsCons
👍 Client-focused features👎Higher cost for larger teams
👍 Easy invoicing from tracked time👎Limited free plan
👍 Strong collaboration tools👎 Interface can feel cluttered


Pricing:

  • Deliver: $10.99 /user/month billed yearly (More robust project management)
  • Grow: $19.99 /user/month billed yearly (Manage more complex client projects)
  • Scale: $54.99 /user/month billed yearly (Make your client work more productive and profitable)
  • Enterprise: Custom pricing

Choosing the Best Project Management Tool for Your Marketing Team

Picking the right project management software for your marketing team might feel overwhelming, but breaking it into simple steps makes it much easier. Here’s what to focus on to make a smart decision:

Start with Your Team’s Needs

Every marketing team has its own workflow and challenges. Before committing to a tool, figure out what your team struggles with the most.

  • Juggling multiple campaigns?
  • Need better collaboration features?
  • Looking for more detailed performance insights?

If communication gaps slow things down, go for software that includes built-in messaging and shared dashboards. Understanding what’s missing in your current process will guide you toward the right solution.

Find a Fit for Your Team’s Workflow

The right tool should adapt to how your team works, not the other way around.

  • Small teams thrive with simple, easy-to-use tools.
  • Larger teams often need advanced permissions, automation, and workload tracking.

Growth is also a factor—choose software that can scale as your team expands to avoid unnecessary platform switches in the future

Prioritize Ease of Use

No matter how powerful a tool is, if your team finds it difficult to use, it won’t add much value.

  • Look for a clean, intuitive interface.
  • Test out free trials or demos before making a decision.

Make Sure It Connects with Your Other Tools

Your team likely relies on multiple platforms, from CRMs to analytics dashboards and design tools. A project management system that integrates seamlessly with your existing stack will eliminate extra manual work and centralize data for better efficiency

Choose a Tool That Adapts to Your Team’s Style

Every marketing team has unique needs, so a rigid, one-size-fits-all solution won’t work. Find software that lets you customize workflows, dashboards, and notifications so it fits the way your team operates.

Think About the Future and Budget

What works for you today may not work a year from now. Make sure the tool you pick can handle growing projects and an expanding team.

  • Look for software that offers different pricing tiers so you can start small and upgrade as needed.
  • Strike a balance between affordability and the features your team truly requires.

Learn from Others’ Experiences

Before making a final choice, check out what other marketing teams have to say.

  • Read reviews and testimonials.
  • Watch tutorials to see the tool in action.
  • Ask for recommendations from industry peers.

Learning from real-world experiences can help you avoid common pitfalls.

Reliable Support Matters

Even the best tools have occasional hiccups. That’s why strong customer support is a must.

  • Look for platforms that offer 24/7 assistance.
  • Check if they provide a helpful knowledge base or live chat support.

A great support team can save your team time and frustration in the long run.

By focusing on these key factors, you’ll be able to find a project management tool that keeps your marketing team organized, productive, and ready for growth.

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