10 Best Time Tracking Software for Agencies in 2025
Find the best employee time tracking software for your agency in 2025. Easy-to-use tools to track employee hours, manage projects, and ensure accurate billing.

You can’t accurately manage what you don’t measure or bill for it. That’s the foundation of time tracking.
For agency owners and team leaders, the right employee time-tracking software offers a clear view of time spent, making project planning, scheduling, and client billing more precise. It helps prevent bottlenecks, boost productivity, and keep projects running smoothly.
With so many options available, finding the right tool can be overwhelming. That’s why we’ve done the work for you—reviewing the best time-tracking tools for employees in 2025, covering their features, pros, and pricing to help you make the best choice for your agency.
Let’s dive in.
Key Takeaways
- At the very first, I outlined must-have features for agency time tracking, covering core time tracking functionality, team collaboration, billing, and reporting features.
- Then, I presented the best 10 Time Tracking Software
- Hubstaff – Best for remote teams with GPS tracking, automated invoicing, and productivity monitoring.
- Toggl Track – Best for small teams needing easy time tracking and simple reports.
- TimeCamp – Best for agencies requiring automatic time tracking, project budgeting, and accurate client billing.
- DeskTime – Best for teams needing productivity tracking, idle time detection, and Pomodoro timers.
- Harvest – Best for businesses needing time tracking, expense management, and invoicing in one tool.
- TimeDoctor – Best for remote teams needing distraction alerts and detailed activity monitoring.
- Clockify – Best for freelancers and small teams needing free time tracking with basic reports.
- TrackingTime – Best for teams needing real-time project tracking and task management.
- Timely – Best for automated time tracking with AI, reducing manual input for efficient project and team management.
- Insightful – Best for hybrid teams needing employee monitoring, activity tracking, and app usage insights.
- I discussed how choosing the right time-tracking software is essential for agencies and highlighted the importance of knowing your needs and budget.
- I then shared tips from Technext’s experience with time-tracking tools, emphasizing starting simple, connecting your tools, and focusing on team trust.
Must-Have Features for Agency Time Tracking
Running an agency means balancing client work, managing your team, and meeting tight deadlines. Without the right time-tracking software, it’s hard to know where time goes or how much to bill.
We’ll cover the key features that help agency owners and team leaders optimize workflows and increase profitability.
1. Core time Tracking Functionality
Core time tracking functionality in any software should include automatic and manual time logging, detailed timesheets for tracking hours, and clear separation of billable versus non-billable work. Reports and analytics provide insights into productivity, while cross-platform support ensures users can track time seamlessly across devices.
These features help teams stay organized, prevent underbilling, and maintain accurate project timelines.
2. Team Collaboration & Project Management
Agencies thrive on collaboration, especially when teams are managing multiple projects. The right time-tracking software integrates seamlessly with project management tools like Asana, Trello, or Slack so your team can log time without bouncing between platforms. This reduces repetitive work and keeps everything in one place.
Real-time Tracking ensures you know what your team is working on without micromanaging. And when project timelines sync with shared calendars, everyone knows what’s due and when. This makes remote collaboration seamless, regardless of where your team works.
3. Billing & Invoicing
Accurate invoicing can make or break your agency’s profitability. You need a tool that turns logged hours into client-ready invoices without extra effort. Automated invoicing eliminates manual data entry and prevents missed hours, saving you time and frustration.
Budget tracking and alerts help you stay ahead of potential overruns. Imagine getting a notification when you’re 80% through a project’s allocated hours—you can adjust resources, renegotiate with the client, or prioritize tasks accordingly. No more awkward conversations at the end of a project.
4. Reporting & Analytics
Great agencies make data-driven decisions. Customizable reports are essential—they let you view the metrics that matter most, from individual performance to overall project progress.
Time usage analysis helps you identify where your team’s time is going and whether it aligns with your project goals. Understanding productivity trends can reveal when your team is most focused, which is perfect for scheduling priority tasks.
A team performance dashboard ties everything together, showing total hours, completed tasks, and billable vs. non-billable work at a glance. It keeps you informed and builds trust with clients by providing complete transparency into project timelines.
Comparison Chart of the Best Time Tracking Software
Time Tracking Software 10904_15f0f0-1e> |
Pricing 10904_4b99de-a3> |
Best For 10904_e74b6e-5d> |
Limitation 10904_fbbc1f-b3> |
Ratings 10904_25af16-20> |
Hubstaff 10904_cc297c-02> |
Free for 1 user, $7/user/month (Starter), $9/user/month (Grow), $12/user/month (Team), Custom for Enterprise 10904_981dee-a1> |
Remote and field teams that need GPS tracking 10904_9e9e85-7e> |
Creative teams concerned about intrusive monitoring 10904_344074-1e> |
⭐️4.6 10904_253614-d3> |
Toggl Track 10904_571676-ab> |
Free for up to 5 users, $10/user/month (Starter), $20/user/month (Premium) 10904_04bae2-ff> |
Small teams looking for simple, visual time-tracking 10904_7d5709-0d> |
Complex workflows that need detailed project management 10904_70b562-cf> |
⭐️4.7 10904_8ef903-cf> |
TimeCamp 10904_358c0d-0b> |
Free: $0 Basic: $7/user Pro: $10/user Enterprise: Custom 10904_05b147-5e> |
Agencies and businesses needing automatic time tracking and budget monitoring 10904_a7af73-be> |
Advanced reporting requires paid plans, |
⭐️4.7 10904_670cfa-57> |
DeskTime 10904_f0893a-c3> |
Free for 1 user (Lite), $7/user/month (Pro), $10/user/month (Premium), $20/user/month (Enterprise) 10904_4ccd74-a9> |
Teams needing idle time tracking and productivity monitoring 10904_33558a-67> |
Teams needing offline work tracking 10904_f1c40c-de> |
⭐️4.5 10904_f0de4f-4b> |
Harvest 10904_a2b9f8-15> |
Free for 1 user (up to 2 projects), $12/user/month (Pro Plan 10904_451988-19> |
Freelancers and small businesses needing time tracking with invoicing. 10904_16b1f4-17> |
Teams needing advanced project management integrations 10904_5f1485-c7> |
⭐️4.6 10904_53869f-83> |
TimeDoctor 10904_5956c1-01> |
$7/user/month (Basic), $10/user/month (Standard), $20/user/month (Premium) 10904_65e5ab-15> |
Remote teams needing distraction alerts and activity monitoring 10904_e7c6e0-c2> |
Employees sensitive to screenshot-based monitoring 10904_55422c-31> |
⭐️4.5 10904_ad8371-10> |
Clockify |
Free plan available, $3.99/user/month (Basic), higher tiers for more features 10904_92b693-7b> |
Budget-conscious teams needing basic time tracking 10904_9c446f-70> |
Teams needing HR and payroll integration 10904_8c1307-55> |
⭐️4.8 10904_7dd0c4-0f> |
TrackingTime 10904_72c204-e9> |
Free for up to 3 users, $8/month (Freelancer), $5.75/user/month (Pro for 3+ users), $10/user/month (Business) 10904_f8e49e-9c> |
Small teams and freelancers looking for customizable time tracking 10904_29e22d-0d> |
Teams needing idle time detection 10904_5d8f6b-b9> |
⭐️4.6 10904_79f89d-77> |
Timely 10904_e05d51-d5> |
Starter: $10, Premium: $18, Unlimited: $26 10904_a21ee2-6a> |
Automatic time tracking for small to medium teams 10904_cb9de9-7d> |
Higher pricing, no free plan, iOS mobile app needs improvement 10904_8c9dc4-63> |
⭐️4.7 10904_fd25ec-f9> |
Insightful 10904_68a1f7-60> |
$8/user/month (Monitoring Plan), $10/user/month (Time Tracking), $15/user/month (Time Mapping), Custom (Enterprise) 10904_b638e5-75> |
Hybrid teams needing real-time activity monitoring 10904_0489f4-dc> |
Teams avoiding invasive monitoring features 10904_94ea55-0d> |
⭐️4.7 10904_5f93f3-2a> |
Best 10 Employee Time Tracking Software for 2025
1. Hubstaff

Hubstaff helps teams track time, boost productivity, and manage payroll seamlessly. It is designed to simplify work tracking for remote and field teams, making project timelines and billing more transparent.
Hubstaff stands out with its GPS tracking, geofencing, and automated invoicing, all integrated with tools like QuickBooks and Asana.
These features make it perfect for agencies and managers balancing remote and on-site tasks, while its app integrations and automated reminders support productive workflows without micromanaging.
Key Features:
- GPS tracking and geofencing
- Employee monitoring (screenshots, URL, and app tracking)
- Automated invoicing from tracked hours
- Productivity analytics and reports
- Payroll integration and PTO management
Pros and Cons:
Pros | Cons |
---|---|
👍 GPS Tracking and geofencing for field teams | 👎 Monitoring features can feel intrusive |
👍 Intuitive time tracking across platfroms | 👎 Complex pricing plans with multiple tiers |
👍 Automated invoicing and payroll integration | 👎 Limited built-in project management tools |
👍 Comprehensive productivity reports | 👎 Some users report GPS inconsistencies |
Pricing:
- Free Plan: $0 (for 1 user)
- Starter: $7 per user/month (minimum 2 users)
- Grow: $9 per user/month (minimum 2 users)
- Team: $12 per user/month (minimum 2 users)
- Enterprise: Custom pricing (includes dedicated support, SSO, HIPAA compliance, and more)
Hubstaff’s free plan suits solo users, while the paid plans cater to growing teams with features like timesheet approvals, payroll, and unlimited integrations.
2. TogglTrack

Toggl Track simplifies time tracking for teams and freelancers, making it easy to log hours and monitor project progress.
It’s best for small teams needing a straightforward tool with manual time entries, timers, and visual reports for better workload insights.
Toggl’s unique edge is its clean, color-coded interface and cross-platform access, delivering powerful time insights without the complexity.
Key Features:
- One-click time tracking with an intuitive design
- Detailed reports with visual charts for project analysis
- Integration with project management tools like Asana and Trello
- Billable hours tracking and invoicing
- Manual and automated time tracking with browser extensions
Pros and Cons:
Pros | Cons |
---|---|
👍 Easy to use, even for beginners | 👎 Limited project management features |
👍 Flexible and works various workflows | 👎 Some users dislike the color coded system |
👍 Detailed reports with visual | 👎 Time sync issues reported by some users |
👍 Non intrusive time tracking reminders | 👎 Limited features in the free plan |
Pricing:
- Free Plan: Available for up to 5 users
- Starter: $10 per user/month
- Premium: $20 per user/month
- Enterprise: Custom pricing with additional features like audit logs and enhanced reporting
Toggl’s free plan is great for small teams, while the paid versions offer advanced reporting and tracking features that suit growing businesses.
3. TimeCamp

TimeCamp makes tracking time and expenses simple by automatically logging billable and non-billable hours across all devices.
It’s ideal for agencies and businesses that want easy, background time tracking and smart project insights without extra hassle.
The standout feature? Automatic tracking and time budgeting that keep projects on schedule and invoicing accurate—so you spend less time managing timesheets and more time getting work done.
Key Features
- Automatic time tracking based on app and website usage.
- Simple one-click timer for manual logging.
- Visual timesheets for daily work overviews.
- Project time budgeting with real-time tracking.
- Task detection using keywords to sync activities to projects.
- Integrations with Asana, Slack, and QuickBooks for streamlined workflows.
Pros and Cons
Pros | cons |
---|---|
👍 Free plan with unlimited users and tasks. | 👎 Advanced reporting features require paid plans. |
👍 Automatic and manual tracking options. | 👎 No Kanban or Gantt charts for detailed project planning. |
👍 Strong integration with collaboration tools. | 👎 May feel cluttered for those who prefer a minimal interface. |
👍 Time budgeting to prevent overspending. | 👎 UI may feel outdated for some users. |
Pricing
- Free Plan: $0 (unlimited users, basic features).
- Basic Plan: $7 per user/month.
- Pro Plan: $10 per user/month.
- Enterprise Plan: Custom pricing with advanced support
4. DeskTime

Overview
DeskTime makes productivity tracking easy by running in the background and automatically logging work hours. It categorizes activities and tracks how time is spent without disrupting workflows.
Built-in productivity tools like idle time tracking and a Pomodoro timer that help teams stay focused and manage their time more effectively.
Key Features
- Automatic time tracking runs in the background.
- Employee scheduling for shift and absence management.
- Idle time tracking to measure productivity.
- Tracks time spent on specific documents and files.
- Automatic screenshots with a privacy blur option.
- Pomodoro timer to improve focus and encourage breaks.
- Invoicing and cost calculations based on work hours.
- Tracks apps and websites used during work hours.
- Integrates with popular business tools for seamless workflows.
Pros & Cons
Pros | Cons |
---|---|
👍 Automatic tracking prevents missed logs. | 👎 Only tracks computer-based activities, not offline work. |
👍 Helps manage shifts, absences, and productivity. | 👎 Automatic screenshots can capture sensitive data. |
👍 Privacy options, including blurred screenshots. | 👎 Needs careful configuration for accurate tracking. |
👍 Weekly and monthly reports provide detailed insights. | 👎 Exported reports can be hard to read due to formatting issues. |
Pricing
- Lite: Free for one user.
- Pro: $7 per user/month.
- Premium: $10 per user/month.
- Enterprise: $20 per user/month (includes advanced features and dedicated support).
DeskTime’s free plan works well for individual users, while the paid plans provide advanced features like shift management and detailed reports, making it ideal for growing teams.
5. Harvest

Harvest simplifies time and expense tracking with easy start/stop timers and manual entries for billable and non-billable hours. It compiles all tracked data into clear reports, giving managers a complete view of team progress.
Harvest’s standout feature? Its ability to handle time tracking, expense logging, and invoicing all in one place—plus over 50 integrations, making it a perfect fit for organized workflows.
Key Features
- Track time manually with a start/stop timer or log hours later.
- Record project expenses to keep everything in one place.
- Create invoices directly from tracked hours and expenses.
- Get detailed reports on time spent and project progress.
- Approve team timesheets to ensure accurate records.
- Set reminders to keep everyone on top of time tracking.
- Connect with tools like Jira, Zapier, and more for a smoother workflow.
Pros and Cons
Pros | Cons |
---|---|
👍 Comprehensive feature set combining time tracking, expense management, and invoicing. | 👎 Heavily reliant on manual time entry, which may lead to inaccuracies if not diligently maintained. |
👍 User-friendly interface with seamless integration capabilities. | 👎 Some users report inconsistencies with certain integrations |
👍 Detailed reporting provides valuable insights into project and team performance. | 👎 Per-user pricing can become costly for larger teams |
👍 Facilitates direct payments through invoices, enhancing cash flow management. | 👎 Limited mobile app functionalities compared to the desktop version. |
Pricing
- Free Plan: Available for single users managing up to two projects.
- Pro Plan: Priced at $12 per user per month, offering unlimited projects and advanced features suitable for teams.
Harvest’s tiered pricing structure accommodates both individual freelancers and growing teams, providing scalable solutions to meet varying project management and billing needs.
6. TimeDoctor

TimeDoctor helps remote teams and freelancers stay accountable and productive by tracking time spent on tasks, projects, and clients. It’s built for businesses that bill hourly or want to boost focus and efficiency.
Its productivity reports and built-in alerts that support focus and accountability without micromanaging.
Key Features
- Time tracking for tasks and projects with start/stop options.
- Screenshot capture to verify progress.
- Activity monitoring through keyboard and mouse tracking.
- Web and app usage tracking.
- Distraction and idle time alerts.
- Automated payroll and invoicing.
- Offline tracking with auto-sync.
- Basic shift scheduling.
Pros and Cons
Pros | Cons |
---|---|
👍 Increases accountability and minimizes time-wasting. | 👎 Monitoring features can feel intrusive to employees. |
👍 Offers detailed reports for better project tracking | 👎 User interface could be more intuitive. |
👍 Automatically generates timesheets from logged time. | 👎 Syncing between PC and mobile apps may be inconsistent. |
Pricing
- Basic Plan: $7/user/month.
- Standard Plan: $10/user/month.
- Premium Plan: $20/user/month (includes advanced features).
7. Clockify

Clockify is a free, user-friendly time-tracking app built for teams of all sizes. It helps users easily track work hours, manage tasks, and set hourly rates, making time management simple.
its intuitive visual calendar and detailed reports that give teams a clear overview of progress without complicating workflows.
Key Features
- Time tracking via web, mobile apps, and kiosk.
- Visual calendar for blocking out and editing activities.
- Timesheets for logging weekly work hours.
- Governance activity costing for budgeting and cost analysis.
- Tracking for billable and non-billable hours.
- Customizable templates for recurring tasks.
Pros and Cons
Pros | Cons |
---|---|
👍 Simple and easy-to-use interface. | 👎 Limited HR integrations. |
👍 Private auto tracker helps users track time without feeling monitored. | 👎 High price for limited features in paid plans. |
👍 Supports self-management tools for individual users. | 👎 Reporting features can be confusing for some users. |
👍 Mobile and desktop apps for time tracking on the go. | 👎 Editing time entries can be difficult if the timer is missed. |
👍 Offers helpful documentation and tutorials. | 👎 No advanced HR or payroll capabilities. |
Pricing
- Free Plan: Includes essential time-tracking features.
- Basic Plan: $3.99 per user/month (additional features for better team management).
Clockify’s free plan is one of the most feature-rich options available, making it a go-to tool for freelancers and teams on a budget. Its simplicity and detailed reporting capabilities make it easy to track time, manage projects, and generate invoices, though users looking for more advanced HR or payroll features may find it lacking.
8. TrackingTime

TrackingTime is a vibrant, user-friendly time-tracking tool that helps businesses monitor work hours, manage projects, and measure productivity with ease. Its customizable interface lets users personalize their experience with color-coded tasks for better organization.
TrackingTime’s unique strength lies in its “Working On!” feature, which provides live updates on active tasks, helping managers avoid scheduling conflicts and unnecessary delays while keeping workflows smooth.
Key Features
- Time editing and multiple trackers for different tasks.
- Syncs automatically with Gmail, Outlook, and calendar apps.
- Real-time “Working On!” feature for task monitoring.
- Project and task management tools for team collaboration.
- Over 50 integrations with popular apps.
- Available on desktop, mobile, and web platforms.
- Browser extensions for Chrome, Firefox, and Safari.
Pros and Cons
Pros | Cons |
---|---|
👍 In-depth reporting for detailed insights. | 👎 No idle time detection, requiring manual edits. |
👍 Simple, customizable interface with color-coded tasks. | 👎 Limited free plan (only for 3 users). |
👍 Highly customizable tracking for projects and clients | 👎 Paid tiers may offer less value compared to competitors. |
👍 Integrates with 50+ popular apps for seamless workflows. | 👎 Lacks advanced project management features. |
Pricing
- Free Plan: $0 for up to 3 users.
- Freelancer Plan: $8/month (1 user).
- Pro Plan: $5.75 per user/month (for 3+ users).
- Business Plan: $10 per user/month (for 3+ users).
9. Timely

Timely is the best employee time tracking app with AI, designed for businesses and teams that need to track time and costs efficiently. It automates the timesheet creation process, helping users identify time sinks, balance workloads, and gain valuable insights into project progress—all without the need for manual time entries.
While Timely offers advanced features, it comes at a higher price point compared to other time-tracking tools.
Key Features
- Automatic Time Tracking
- Project and Budget Tracking
- Team Management
- Integrations with Zoom, Zapier, Trello, etc.
- Cross-Platform Support
Pros and Cons
Pros | Cons |
---|---|
👍 Automatic time tracking without screenshots | 👎 No free plan available |
👍 Real-time project budget and activity tracking | 👎 Higher pricing compared to similar tools |
👍 Cross-platform compatibility | 👎 Mobile app development needs improvement for iOS |
👍 Easy-to-use interface for small to medium teams |
Pricing
- Starter: $10/user/month (for teams of up to three users and 50 projects)
- Premium: $18/user/month
- Unlimited: $26/user/month
- Unlimited+: Custom pricing available on request.
Timely offers a detailed review for users looking for more information on the tool and its features.
10. Insightful

Insightful is a robust employee monitoring and time-tracking tool built for remote and hybrid teams. It provides real-time insights into employee activities, allowing managers to track productivity and understand how time is spent.
Insightful stands out by combining app and website tracking with automatic screenshots and offline tracking, giving managers a clear picture of productivity while keeping the work process uninterrupted.
Key Features
- Real-time activity monitoring
- Productivity tracking with labeling for tasks and projects.
- Manual time entries for added flexibility.
- Regular and on-demand screenshots for proof of work.
- Time mapping for visualizing how time is allocated.
- Project-based time tracking and budgeting.
- Attendance and billable/non-billable hours tracking.
- Offline time tracking with auto-sync when reconnected.
Pros and Cons
Pros | Cons |
---|---|
👍 Provides workforce analytics to monitor productivity. | 👎 May be seen as invasive due to monitoring features. |
👍 Reports show 10% higher active work time and 15% more accurate clock-ins. | 👎 Stealth mode can erode trust if not managed properly. |
👍 Easy transition between office, remote, and hybrid setups. | 👎 Core time-tracking features are in the premium tier. |
Pricing
- Employee Monitoring Plan: $8 per user/month.
- Time Tracking Plan: $10 per user/month.
- Automatic Time Mapping Plan: $15 per user/month.
- Enterprise Plan: Contact vendor for pricing.
Choosing the Right Software for Your Agency
Choosing the right time-tracking tool starts with knowing your needs. Focus on what matters—whether it’s tracking billable hours, managing tasks, or simplifying payroll. A clear goal and budget help you avoid paying for extras you don’t need.
Look for features that fit your workflow. If you already use project management or payroll tools, make sure the software integrates smoothly. This keeps everything connected and reduces errors.
Pricing matters too. Some tools charge a flat rate, others by user. Compare plans to find the best fit and watch for hidden fees like premium add-ons.
Finally, check reviews and testimonials. Real feedback shows how reliable the software is and how good customer support will be. A few honest opinions can save you time and help you choose a tool that boosts productivity.
Tips from the Author: Following Best Practices
At Technext, we’ve used many time-tracking tools to manage our projects and teams. Here’s what we’ve learned:
- Start Small – Use basic features like clocking in and tracking hours. Add advanced tools like reminders later.
- Connect Your Tools – Link your time tracker to apps like Asana or QuickBooks to save time and avoid errors.
- Focus on Trust – Use time tracking to help the team improve, not micromanage. Share reports to show progress.
- Automate When You Can – Set up automatic reminders and timesheet submissions to cut down on admin work.
- Ask for Feedback – Listen to your team and make small changes, like adjusting reminders or simplifying reports.
By keeping it simple and focusing on support, time tracking becomes a helpful tool, not a burden.