10 Best Project Management Software for Agencies in 2025
Discover the top employee project management software for agencies in 2025. Simplify task management, project management, and client collaboration with user-friendly tools.

As a founder, you’re constantly juggling a million things. Keeping up is hard when you have to brainstorm new ideas, manage your team, and meet deadlines.
That’s where the right project management software can be a lifesaver. By implementing the right tools, you can streamline workflows, improve communication, enhance collaboration, and ultimately increase your team’s productivity.
This guide will explore the top project management software space, helping you choose the perfect solution for your unique needs and budget. Whether you’re a solopreneur or leading a large team, we have got you covered.
After analyzing more than 30 project management software, we have created this list of the best project management software to help you find your project management software easily. We have reviewed essential features like task management and scheduling to advanced functionalities such as resource allocation and budget tracking.
Key Takeaways
- At first, I outlined must-have features for project management tools, covering Project Management, Project Scheduling, Timelines, Client Collaboration, Resource Management, Time Tracking, and Reporting.
- Then, I presented the best 11 Project Management Tools for 2025:
- OneSuite– Best for agencies and freelancers working on multiple businesses, tracking leads, organizing invoices & documents projects.
- ClickUp – Best for all-in-one project management with customizable workflows, time tracking, and goal setting.
- Wrike – Best for cross-functional teams requiring advanced reporting, Gantt charts, and workload management
- Asana – Best for managing complex projects with features like task dependencies, timelines, and team coordination.
- Jira– Best for software development teams using Agile methodologies, with tools for sprint planning and bug tracking.
- Monday.com– Best for customizable workflows, visual dashboards, and automation across industries.
- Zoho– Best for budget-conscious teams, offering essential project tracking, time logging, and resource management.
- Smartsheet – Best for spreadsheet-like project management with scalability, templates, and integrations.
- Basecamp – Best for teams valuing simplicity and clear communication, with message boards, task lists, and file sharing.
- Teamwork – Best for client-focused projects with features like time tracking, billing, and client collaboration.
- I discussed how choosing the right time-tracking software is essential for agencies and highlighted the importance of knowing your needs and budget.
- I then shared tips from Technext’s experience with time-tracking tools, emphasizing starting simple, connecting your tools, and focusing on team trust.
Must-Have Features for Agency Project Management
Task Management
Task management is crucial in any project. This feature allows you to create, assign, and prioritize tasks to ensure everyone knows what they need to do. Subtasks can help break down complex deliverables into manageable pieces, making it easier to track progress. Reminders and notifications ensure deadlines are met, so nothing falls through the cracks.
Project Scheduling and Timelines
Visualizing project progress with tools like Gantt charts or calendar views can help keep your team on track. Setting and adjusting milestones allows you to monitor key project phases and make sure you’re hitting important deadlines. Adapting schedules to meet shifting client demands ensures that your project stays flexible and responsive to changes.
Client Collaboration
Providing secure client portals can help keep your clients in the loop and provide a space for them to give feedback. Streamlining approval workflows reduces delays and keeps the project moving forward. Maintaining transparency throughout the project strengthens client relationships and builds trust.
Resource Management
Monitoring team workload and availability in real-time ensures that you can allocate resources effectively across multiple projects. This helps prevent overloading team members and ensures that all projects have the resources they need. Forecasting resource needs allows you to stay ahead of demand and ensure you have the right people in place when you need them.
Time Tracking and Reporting
Accurately logging hours is essential for billing and performance tracking. Automated reports can help evaluate project profitability and provide insights into how time is being utilized. This information is invaluable for making better decisions and improving future projects.
Also Read
10 Best Time Tracking Software for Agencies in 2025
Comparison Chart of the Best Project Management Software
Project Management Software 10948_7a9853-fc> |
Pricing 10948_5f382e-b5> |
Best For 10948_180b2f-ef> |
Limitation 10948_ff949d-0f> |
Ratings 10948_9b9e9c-e2> |
OneSuite 10948_e99310-bd> |
Freelancer: $29/month |
All in one place: Manage projects, track leads, organize invoices, and client portal 10948_bdf1de-2b> |
Still in the early development phase 10948_2283e2-aa> |
⭐️5.0 10948_1d73ca-f8> |
ClickUp 10948_ad5a38-b1> |
Free Forever Plan: $0 (For personal use) |
Highly customizable |
Vast features can be overwhelming for new users. 10948_4af006-4e> |
⭐️4.6 10948_14e074-19> |
Wrike 10948_3d8d8d-76> |
Free(For teams getting started)Team $10 user/ month(For small teams)Business $24.80 user/ month(For all organizational teams)Enterprise Custom Price(For large teams)Pinnacle Custom Price |
Offers some of the most powerful task-tracking and analysis tools 10948_dc7b3c-e1> |
Expensive for solo users or small teams 10948_4f5ebd-a9> |
⭐️4.5 10948_678388-c8> |
Asana 10948_8a6c28-28> |
Personal free(For individuals and small teams)Starter US$10.99 (For growing teams) Advanced US$24.99 (For companies) Enterprise Custom Price Enterprise+ Custom Price 10948_b20e61-6d> |
User-friendly interface, task automation features, and the ability to track progress visually 10948_27aa60-a2> |
Becomes convoluted as teams grow larger 10948_cd5ac0-bb> |
⭐️4.5 10948_65024d-62> |
Jira 10948_d2b03b-d9> |
Free Plan: $0 (for up to 10 users) |
Great for agile and scrum management 10948_78debb-4f> |
Focus on engineering limits its effectiveness in other industries 10948_ff544f-ea> |
⭐️4.4 10948_8bb46a-08> |
Monday.com 10948_b799d7-e6> |
Free (For individuals) Basic $9 seat/month (Manage all teams in one place)Standard $12 seat /month(Collaborate work across teams)Pro $19 seat /month(Streamline complex workflows)Enterprise Custom price (For organization) 10948_3c1d09-fc> |
Beginner-friendly, Customizable workflows 10948_736738-fb> |
Per-user pricing limits incur additional costs 10948_02bd44-c6> |
⭐️4.7 10948_879a42-fe> |
Zoho |
Free Plan: $0 (up to 5 users) Premium: $4 per user/month billed annuallyEnterprise: $9 per user/month billed annually 10948_bd71e2-23> |
Plan projects, Track and manage tasks and issues with ease 10948_36ae0f-40> |
Resource view can be tricky and frustrating for users used to traditional tools. 10948_1df766-b0> |
⭐️4.5 10948_d040f0-68> |
Smartsheet 10948_2f3b74-13> |
Pro Plan: $9 per user/month |
User-friendly interface and its features are straightforward 10948_9fba7b-82> |
Limited integration options 10948_d3c004-2a> |
⭐️4.6 10948_dc67c2-59> |
Basecamp 10948_37a5e1-62> |
Free: Run one project at a time. |
Ability to create client-specific projects with built-in communication features 10948_33b3f1-6e> |
No time tracking, lack of advanced features 10948_6a4838-67> |
⭐️4.7 10948_8926f4-ae> |
Teamwork 10948_874aba-c6> |
Deliver: $10.99 /user/month billed yearly (More robust project management)Grow: $19.99 /user/month billed yearly (Manage more complex client projects) |
Tracking the progress of tasks and milestones with real-time updates and alerts 10948_13f140-a1> |
Limited chart graph functionality 10948_c48f81-36> |
⭐️4.7 10948_f60e69-a2> |
Best Project Management Software for 2025
1. OneSuite

OneSuite is an all-in-one project management software for designers that streamlines agency management from leads to projects, clients, documents, and invoices into a single platform.
It also offers managing multiple projects, workflow automation, advanced reporting, resource planning, and collaboration tools. OneSuite payment integration (Stripe, PayPal, RazorPay, QuickPay, etc.) and document storage help businesses save time and focus on delivering excellent results to their clients.
Key Features:
- Streamline all business in one place with enhanced focus, efficiency boost, and cost-efficiency.
- Seamless integration with design tools enhances productivity, fosters collaboration, and ensures client satisfaction.
- Simple leads pipeline to manage list effectively.
- A centralized agreement hub streamlines workflows and improves security
Pros and Cons:
Pros | Cons
👍 Intuitive user interface | 👎 Still at early development phase.
👍 Easy to navigate client portal | 👎 No forever free plan
👍 Cost-effective for agencies | 👎 Inability to include a logo on invoices
Pricing:
- Freelancer: $29/month
- Solopreneur: $59/month
- Growing Agency: $149/month
- Large Agency: $239/month
2. ClickUp

ClickUp is a versatile project management platform offering an all-in-one solution for teams of all sizes. Its robust features, such as customizable workflows and comprehensive reporting, make it ideal for managing complex projects.
ClickUp’s flexibility lets teams tailor the platform to suit their specific needs, whether for task management, goal tracking, or document collaboration.
Key Features:
- Task and project management with customizable views
- Built-in time tracking and goal setting
- Automation to reduce repetitive tasks
- Integrations with over 1,000 tools
- Gantt charts and workload views
Pros and Cons:
Pros | Cons
👍 Highly customizable | 👎 Steep learning curve for beginners
👍 Free plan with extensive features | 👎 Advanced features may overwhelm smaller teams
👍 All-in-one platform for project management | 👎 Mobile app requires improvement
Pricing:
- Free Forever Plan: $0 (unlimited users, limited storage)
- Unlimited: $5 per user/month (billed per user per month)
- Business: $12 per user/month (billed per user per month) Best for mid-sized teams
- Enterprise: Custom pricing
3. Wrike

Wrike is a powerful project management software tailored for teams needing advanced reporting and resource management. Its versatile interface supports different work styles, from Agile to Waterfall.
Key Features:
- Task prioritization and assignment
- Gantt charts, calendars, and workload views
- Custom dashboards and real-time reporting
- Integrations with over 400 tools
- Advanced resource and budget management
Pros and Cons:
Pros | Cons
👍 Ideal for complex workflows | 👎 Higher cost compared to similar tools
👍 Robust analytics and reporting | 👎 Can feel overwhelming for small teams
👍 Extensive integrations | 👎 Limited features in the free plan
Pricing:
- Free Plan: $0 (basic features)
- Team: $10 user/ month
- Business: $24.80 per user/month (Team plan features)
- Enterprise: Custom pricing (Business plan features)
- Pinnacle: Custom pricing (Enterprise plan features)
4. Asana

Asana simplifies project management by offering an intuitive interface and powerful organizational tools. It’s great for teams that need clear task assignments, tracking, and collaboration.
Key Features:
- Task and project tracking with deadlines
- Timelines, kanban boards, and list views
- Workflow automation for repetitive tasks
- Integrations with Slack, Google Drive, and Microsoft Teams
- Milestone and goal tracking
Pros and Cons:
Pros | Cons
👍 Easy to use and visually appealing | 👎 Limited advanced reporting tools
👍 Strong free plan for small teams | 👎 Lacks time-tracking capabilities
👍 Excellent collaboration features | 👎 Can get expensive for large teams
Pricing:
- Personal: $0 (for individuals and small teams)
- Starter: $10.99 per user/month
- Advanced: $24.99 per user/month
5. Jira

Jira is a robust project management tool built for Agile teams. It excels at tracking bugs, managing sprints, and facilitating software development projects.
Key Features:
- Scrum and kanban boards
- Sprint planning and tracking
- Bug tracking and issue management
- Roadmaps for long-term planning
- Integration with Confluence, Bitbucket, and more
Pros and Cons:
Pros | Cons
👍 Ideal for software development | 👎 Steep learning curve
👍 Excellent Agile-focused tools | 👎 Limited features for non-technical teams
👍 Strong reporting and analytics | 👎 Customization can be complex
Pricing:
- Free Plan: $0 (for up to 10 users)
- Standard: $7.53 per user/month (Everything you need to get started)
- Premium: $13.53 per user/month (Align multiple teams)
- Enterprise: Custom pricing (Advanced analytics, scale and security for enterprises)
6. Monday.com

Monday.com offers a visually appealing and customizable project management solution. It works for businesses of all sizes, providing tools for collaboration, workflow automation, and reporting. 225,000+ customers worldwide rely on monday.com.
Key Features:
- Customizable workflows and dashboards
- Automation for repetitive tasks
- Multiple project views: Gantt, kanban, and timeline
- Integration with 40+ tools like Slack and Zoom
- Time tracking and resource management
Pros and Cons:
Pros | Cons |
---|---|
👍 Highly flexible and intuitive | 👎 Can get expensive for advanced features |
👍 Strong visualization option | 👎 Limited free plan features |
👍 Great for team collaboration | 👎 Reporting features need improvement |
Pricing:
- Free Plan: $0 (up to 2 users)
- Basic: $9 per user/month (Total $90/ month Billed annually)
- Standard: $12 per user/month (Total $120 / month Billed annually)
- Pro: $19 per user/month (Total $190 / month Billed annually)
- Enterprise: Custom pricing
7. Zoho

Zoho offers a feature-rich platform for managing tasks, schedules, and budgets. Its affordability makes it ideal for small to medium-sized businesses.
Key Features:
- Task and milestone tracking
- Time tracking and invoicing
- Gantt charts and kanban boards
- Resource utilization reports
- Integration with other Zoho apps and third-party tools
Pros and Cons:
Pros | Cons
👍 Affordable and scalable | 👎 Limited advanced features
👍 Strong integrations with Zoho ecosystem | 👎 UI can feel outdated
👍 Comprehensive free plan | 👎 Lacks robust analytics tools
Pricing:
- Free Plan: $0 (up to 5 users)
- Premium: $4 per user/month billed annually
- Enterprise: $9 per user/month billed annually
8. Smartsheet

Smartsheet combines spreadsheet-like functionality with robust project management tools, making it great for teams familiar with Excel.
Key Features:
- Spreadsheet-style project tracking
- Gantt charts, reports, and dashboards
- Workflow automation
- Resource management and budgeting
- Integration with Microsoft 365, Google Workspace, and more
Pros and Cons:
Pros | Cons
👍 Familiar spreadsheet interface | 👎 Steeper learning curve for new users
👍 Strong data visualization tools | 👎 Higher pricing tiers lack flexibility
👍 Excellent collaboration features | 👎 Limited customization options
Pricing:
- Pro Plan: $9 per user/month
- Business Plan: $19 per user/month (Most Popular)
- Enterprise: Custom pricing
- Advanced Work Management: Custom pricing ( Best value for organizations aiming to manage large-scale portfolios)
9. Basecamp

Basecamp is a straightforward project management tool focusing on communication and task tracking. Its simplicity makes it a great choice for small teams.
Key Features:
- Message boards and group chat
- To-do lists and project templates
- File sharing and document storage
- Hill Charts for tracking progress
Pros and Cons:
Pros | Cons
👍 Simplistic and easy to use | 👎 Lacks advanced project views like Gantt charts
👍 Affordable flat-rate pricing | 👎 Limited reporting features
👍 Strong communication tools | 👎 No time tracking
Pricing:
- Free: Run one project at a time.
- Plus: $15/user per month (Ideal for freelancers, startups, and smaller teams)
- Pro Unlimited: $299/month billed annually (the best fit for fast-growing businesses)
10. Teamwork

Teamwork is a comprehensive project management tool for agencies and client-based businesses. Its client management features set it apart.
Key Features:
- Task management with time tracking
- Gantt charts and milestones
- Client billing and invoicing tools
- Collaboration tools like comments and file-sharing
- Integration with 50+ apps
Pros and Cons:
Pros | Cons
👍 Client-focused features | 👎 Higher cost for larger teams
👍 Easy invoicing from tracked time | 👎 Limited free plan
👍 Strong collaboration tools | 👎 Interface can feel cluttered
Pricing:
- Deliver: $10.99 /user/month billed yearly (More robust project management)
- Grow: $19.99 /user/month billed yearly (Manage more complex client projects)
- Scale: $54.99 /user/month billed yearly (Make your client work more productive and profitable)
- Enterprise: Custom pricing
.
Choosing the right project management software for your agency:
Choosing the right project management software for your agency is critical to streamlining workflows and boosting productivity. To make the best choice, start by understanding your agency’s unique needs. Assess your current workflow to identify pain points and define key requirements such as task tracking, time management, collaboration features, or resource allocation. Consider your team size and project complexity, as small teams might prefer simpler tools while larger agencies may require more robust, scalable solutions. Look for software that is easy to use, customizable to fit your processes, and scalable to grow with your agency. Prioritize tools with strong collaboration features, seamless integration with existing systems like Slack or Google Workspace, and reporting capabilities that provide actionable insights. By carefully evaluating these factors, you can select a solution that empowers your team and drives efficiency.
Which Is the Best Project Management Software for Small Businesses?
The best project management software for small businesses depends on the team’s needs and budget. For small teams, Trello and Asana are excellent choices due to their simplicity, ease of use, and robust free plans. If customization and scalability are important, ClickUp offers a versatile solution. For businesses on a tight budget, Zoho Projects provides great value with affordable pricing.
Do Entrepreneurs Need Task Management Software?
Yes, task management software is highly beneficial for entrepreneurs. It helps them:
- Stay organized by prioritizing tasks and setting deadlines.
- Manage multiple projects simultaneously without losing focus.
- Collaborate with remote teams and freelancers easily.
- Track progress and ensure accountability across all projects.
- Tools like Trello, Monday.com, or Basecamp are excellent for entrepreneurs seeking simplicity and efficiency.
Which Is the Most Popular Project Management Software?
The most popular project management software varies by industry and team size. However, some widely recognized names include:
- Trello: Known for its intuitive kanban boards.
- Asana: Popular for task and workflow management.
- Jira: A favorite among Agile teams and software developers.
- Monday.com: Praised for its visual and customizable interface.
- ClickUp: Gaining traction due to its all-in-one features.
- Each software has its unique strengths, but Trello and Asana are consistently ranked as top choices for general project management needs.