10 Best Alumni Management Software in 2025

Alumni engagement is no longer optional. Whether it’s a university, nonprofit, or diaspora network—organizations today rely on strong alumni relationships to power fundraising, mentorship, and community growth.

But staying connected with a distributed alumni base requires more than just email newsletters and Facebook groups. You need a smart, secure, and scalable alumni database management system to manage engagement year-round.

In this guide, we’ve ranked the top 10 alumni management software in 2025, comparing features, use cases, pros, and cons—so you can find the right fit for your organization.

Key Takeaways

• 10 Best Alumni Management Software in 2025
  • Gradnet – Best Overall Alumni Management Software
  • Almabase – Best for Engagement Automation
  • Gravyty – Best for Educational Institutions
  • Hivebrite – Best for Customization
  • ToucanTech – Best for Integrations
  • EverTrue – Best for Donor Intelligence
  • PeopleGrove – Best for Career Networking
  • 360Alumni – Best for Fundraising Campaigns
  • Join It – Best for Simplicity
  • Wild Apricot – Best for Small Organizations

Why Alumni Software Matters in 2025

In 2025, your alumni expect more than the occasional reunion invite. They want digital-first experiences, career support, and ways to give back meaningfully.

Whether you’re a university aiming to run seamless online elections or a nonprofit looking to boost donor retention, an alumni platform helps you:

• Reach alumni globally with mobile-first tools
• Personalize communication through automation
• Build engagement loops with events, jobs, and mentoring
• Manage payments, campaigns, and elections in one place

As a custom software development company, Technext works closely with educational and nonprofit clients to build and implement platforms like these—tailored to their exact needs.

Key Features to Consider When Choosing Alumni Management Software

When choosing an alumni engagement platform, it’s important to look beyond just the design or price. The right software should help you manage relationships, boost participation, and streamline your work. Here’s what each key feature means and why it matters:

• CRM Capabilities:
  Think of this as your alumni database management system. It stores profiles, tracks alumni interactions (like emails, donations, or event attendance), and helps you understand who’s actively engaged.
• Event Management:
  Organize reunions, webinars, or fundraising dinners directly from the platform. You should be able to create event pages, collect RSVPs, and track participation—all in one place.
• Fundraising Tools:
  Run donation drives or alumni giving campaigns. A good platform should let you accept online donations, track donor history, and even segment donors for targeted outreach.
• Membership Management:
  Easily manage who has access to what. Handle member sign-ups, renewals, fees, and maintain a searchable alumni directory.
• Mentorship Matching:
  Connect current students or recent graduates with alumni based on interests, industries, or skills. This helps build meaningful, career-focused relationships.

• Online Voting:
  Run secure, transparent elections for alumni committees or board positions—without relying on third-party tools.
• Communication Tools:
  Send newsletters, event invites, or reminders via email or SMS. Many platforms also support in-app messaging or social media integration.
• Analytics & Reporting:
  See what’s working and what’s not. Track metrics like email open rates, event turnout, and donation trends to guide your future strategy.
• Payment Gateways:
  Support for global payments is key—whether you’re collecting membership fees, event ticket payments, or donations.
• Customization Options:
  Your alumni platform should reflect your organization’s branding. Look for tools that let you add logos, match colors, and personalize the experience.

Best Alumni Management Software Compared

Before going to a detailed overview, here is a comparison at a glance for you.

Gradnet – Best Overall Alumni Management Software

Overview:
Gradnet is a powerful, full-featured alumni CRM and community management platform trusted by over 100 alumni networks. It combines event management, fundraising, mentorship, online voting, and a member directory in one secure, scalable platform. Gradnet has helped raise $2M+ in alumni donations and sell $300K+ in event tickets, making it a leader in alumni engagement.

Pros:

• All-in-one alumni management platform
• Powerful CRM with payments, events, fundraising
• Job boards, and mentorship
• Seamless online voting and fee management
• Proven impact with $2M+ raised

Cons:

• Limited third-party integrations
• No built-in live chat
• Relatively new in the global market
• No dedicated mobile app(mobile-optimized site available)

Best for:
Universities, nonprofits, and diaspora communities looking for a robust alumni CRM.

Customer Review:
Gradnet has a 4.9 out of 5 stars on G2. Read the detailed reviews of Gradnet.

Almabase – Best for Engagement Automation

Overview:
Almabase is a modern alumni engagement tool focused on automation, digital giving, and event participation. It’s ideal for institutions looking to boost participation and engagement with minimal manual work. Almabase focuses on driving alumni participation- reportedly, over 1 million alumni actively participate in the platform’s networks.

Pros:

• Excellent customer support
• Strong alumni engagement and event features
• Intuitive, easy-to-use interface
• Engagement tracking for strategic planning
• Robust event management tools

Cons:

• Steep learning curve for some users
• Time-consuming setup
• Slow response times for urgent support
• Challenging data migration and integrations
• Limited URL customization and design flexibility

Best for:
Schools and colleges prioritize automated engagement and donor outreach.

Gravyty – Best for Educational Institutions

Overview:
Graduway focuses on schools and universities, offering branded alumni portals with mentoring, career support, and giving tools. Over 1000 educational institutions worldwide use Graduway to strengthen their alumni networks. 55% of users report increased alumni engagement after implementing the platfo

Pros:

• School-focused design
• Easy alumni-to-student mentoring
• Career and fundraising modules
• Customizable design and branding
• Secure, cloud-based, scalable
• Mobile access and quick implementation

Cons:

• Less suitable for nonprofits or diaspora networks
• Limited customization
• Weak integrations with other systems
• No alumni-led advertising or promotions
• Limited reporting and analytics control

Best for:
K-12 schools, colleges, and academic alumni offices.

Hivebrite – Best for Customization

Overview:
Hivebrite is a flexible alumni engagement platform that supports forums, private groups, content sharing, and advanced analytics.

Pros:

• High customizability
• Great for branded community experiences
• Multi-language support

Cons:

• Complex setup
• Expensive for small organizations

Best for:
Global alumni networks with unique branding needs.

ToucanTech – Best for Integrations

Overview:
ToucanTech blends alumni CRM, content publishing, and fundraising in a flexible, modular system that integrates with popular tools. This alumni database management system is trusted by 350+ communities worldwide.

Pros:

• Website + CRM in one
• Strong integration options

Cons:

• Learning curve
• Higher pricing for full features

Best for:
Organizations seeking a combined website and alumni platform.

EverTrue – Best for Donor Intelligence

Overview:
EverTrue is a donor intelligence platform that integrates with CRMs to track alumni engagement and giving behavior through data insights.

Pros:

• Excellent data and donor profiling
• CRM integrations

Cons:

• Not a full community management solution

Best for:
Development offices focused on donor analytics.

PeopleGrove – Best for Career Networking

Overview:
PeopleGrove connects students and alumni through mentorship, job opportunities, and personalized career support tools in one sleek platform.

Pros:

• Career-driven alumni engagement
• Built-in mentorship tools
• Intuitive interface

Cons:

• Less emphasis on events and donations

Best for:
Universities focused on career services and student-alumni connections.

360Alumni – Best for Fundraising Campaigns

Overview:
360Alumni helps communities build strong donor pipelines with crowdfunding, event management, and interactive alumni maps.

Pros:

• Crowdfunding campaigns
• Built-in event management
• Great for alumni geo-targeting

Cons:

• Smaller user base
• Limited third-party integrations

Best for:
Schools and nonprofits focused on alumni-driven fundraising.

Join It – Best for Simplicity

Overview:
Join It is a simple, lightweight platform for managing memberships, payments, and events without overwhelming features.

Pros:

• Easy to use
• Quick setup
• Affordable pricing

Cons:

• Limited alumni-specific features

Best for:
Small alumni clubs and associations just getting started.

Wild Apricot – Best for Small Organizations

Overview:
Wild Apricot is a popular all-in-one membership management software trusted by over 30,000 small nonprofits, associations, and clubs. It simplifies website creation, event registration, and member payments in a single platform. Known for its ease of use, it’s often the go-to choice for small organizations seeking a straightforward and reliable tool.

Pros:

• Very easy to set up and manage, even for non-technical users
• Combines website, events, and member management in one place
• Supports seamless membership payments and renewals
• Useful integrations for extended functionality
• Ideal for small teams with limited resources

Cons:

• Can be expensive compared to alternatives
• Payment processing has limitations and fewer options
• High fees may frustrate smaller budgets
• Limited community-building features
• Customization flexibility is somewhat restricted

Best for:
Local alumni chapters and volunteer-run associations.

Customer Review:
Wild Apricot holds a 4.3 out of 5 stars on G2 based on real user reviews.

How to Choose the Right Alumni Software for Your Needs

When evaluating alumni engagement platforms, consider the following:

• Size of your alumni base
• Goals: fundraising, events, job placement, etc.
• Budget and scalability
• Security and data privacy needs
• Ease of use and support

If you’re looking for an all-in-one alumni CRM with proven results, Gradnet offers unmatched value in 2025.

Conclusion: Which Platform Is Right for You?

Each tool on this list brings something unique to the table. For institutions wanting complete alumni community management, Gradnet is the clear winner. If you’re focused on fundraising, donor analytics, or career services, one of the other platforms may better fit your goals.

Choose the platform that supports your community’s vision—and helps your alumni stay meaningfully connected.